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Operating Intelligence Review for a Phuket Tour Business
Short background
A hybrid Phuket tour operator selling private trips, join-in tours, family packages, transfers and activity products across direct, social, hotel, repeat and OTA booking channels.
Business challenge
The business was generating consistent revenue, but had no clear view of which channels, products or seasons were actually profitable once commission, refunds and operating costs were accounted for. Marketing spend and staffing decisions were being made on booking volume alone.
Scope of review
ASA reviewed booking volume and revenue by product and channel, supplier and transfer costs, OTA commission and payment fees, refund and cancellation rates, and performance across low and high season, using the operator's existing booking data rather than requiring new systems to be built first.
Key findings
- Direct and repeat bookings produced materially stronger contribution than OTA-heavy channels once commission was accounted for
- Top-line OTA revenue overstated the channel's real value; commission and refund exposure reduced its actual contribution significantly
- Low-season performance depended on a small number of high-margin products, not on discounting more broadly
- Reporting at product level, not just channel level, was needed before marketing spend could be allocated with confidence
Commercial outcome
The review gave the owner a clear, evidenced view of where the business was actually making money, rather than where it was simply generating turnover. This reframed how marketing budget and season-specific promotions were prioritised going forward.